1. Curate the Speaker Content
The remote speakers create their own content for the conference, but it is likely that they are not that well-acquainted with the difference of perception between an in-person audience and a virtual audience.
Here is how you can help:
- You can assist the speaker in creating their content and modify it to address the virtual audience.
- One crucial aspect of virtual event platforms is that the audience’s attention span is limited. Therefore, it is critical to create speaker content that is not just catchy but also time-bound. Keep the presentations short and crisp.
- Ensure that you ask the speaker to keep the session interactive using the virtual conference platform’s features.
- Make sure the speaker content has enough value-addition for the audience and a key takeaway.
2. Introduce the Virtual Conference Platform to them
You might think that almost everyone knows how to join or attend events on a virtual event platform. But being a speaker at such an event can be complicated. The speaker is expected to get on the virtual stage, deliver crisp content and hold the audience’s attention, all within a limited time frame. To do all of the above things, they must be well-acquainted with the virtual conference platform.
- A virtual event, though providing a massive reach, comes with its share of technical complexities. Thus, it is vital to brief the speakers about the virtual conference platform in detail.
- You can ask the virtual conference platform to provide enough tech support for the remote speakers. With FLOOR, creating virtual events or conferences is really simple and seamless.
- Orient the speakers about how to use the virtual event platform to deliver a presentation.
- Run a LIVE demo for them to get on stage, share their screen, enable their A/V and so on.
- You can partner with an A/V company that provides training and assistance to the speakers regarding presentations, speaking, sending handouts, or managing any glitches.
3. Brief the Speakers
While the audience doesn’t mind the duration being extended by a few minutes, a long extension can become quite frustrating, especially on a virtual event platform. Briefing the speakers is essential and here are some pointers you shouldn’t miss out on.
- Don’t take it for granted that speakers know about the proceedings on a virtual conference platform. It would help if you were clear to them about what activities can/cannot be a part of their session.
- Ensure that the remote speakers are well aware of the agenda beforehand and know the time slot and duration allotted to them.
- Ask the remote speakers if they need time for any QnA, polls, and activities. Make sure to design it as a part of the agenda.
- The speaker should well understand that they must stick to the time slot allotted to him and not extend it.
- Make it clear to them that they have to attend the rehearsals and the timings of the rehearsal. Speakers might want to give it a skip, but you must ensure that they are present for the trials.