4. Arrange robust technical support
People are more or less well-acquainted with handling virtual webinars and discussion boards these days. But that doesn’t rule out the possibility of technical glitches at your virtual conference. You can be a step ahead of your competitors by providing a helpline number on the event page or email-based support for your attendees.
If you don’t have an in-house support team available, you can hire a technical professional via Upwork on an hourly or contractual basis.
Besides technical assistance, attendees must know beforehand about the sessions and their line-up, the event logistics, where and when they can access the recordings of the event, among other details.
5. Perform a dry run on the virtual conference platform
Hosting a conference on a virtual event platform with multiple speakers can get complicated without sufficient rehearsals. Schedule a rehearsal conference for the D-Day with all your speakers in attendance. This way, you can also run through their content, time them and give them feedback about what points they can omit or add.
Dry runs can help presenters prepare better for the event with a real-time track of their content quality, speed and timing.
6. Consider the attendees as your collaborators
Your attendees are undoubtedly your collaborators as they add value using the chat and discussion options on the virtual conference platform. But you can take this a step ahead by featuring some of the attendees.
- One way to do this is by featuring a couple of attendees as case studies during your conference. For example, an attendee could provide their website’s page for in-depth analysis and recommendations.
- Another way can be to provide collaborative coaching to the attendees. You can achieve this by featuring an attendee facing a particular business problem and another attendee who has dealt with a similar issue. And he/she can offer a constructive advice to combat the problem.
- The above approaches not only boost the audience engagement but also enhance their learnings.
- You can also invite your attendees as panelists in an on-going discussion. This brings a fresh face and a new perspective to the table.